Lease Management for Commercial Properties That Demands Precision.
Manage office buildings, retail storefronts, shopping centers, and mixed-use developments from one dashboard. Track multi-year leases. Organize vendor contracts. Collect rent with zero platform fees.
Commercial Property Management Is Broken.
Commercial landlords and property managers deal with complexity that residential-focused tools cannot handle.
Multi-Year Leases Are Hard to Track
Commercial leases span 3, 5, or 10+ years with rent escalations, renewal options, and CAM charges. Spreadsheets cannot handle this complexity without errors.
Vendor Coordination Is a Mess
Plumbers, electricians, HVAC contractors, cleaners — managing dozens of vendors across multiple properties through email and phone calls leads to missed appointments and unresolved issues.
Financial Reporting Is Manual
Compiling rent rolls, occupancy reports, and revenue summaries from scattered sources takes hours every month. Errors in manual reporting can lead to misreported income.
Enterprise Software Is Overpriced
Tools like Buildium and AppFolio charge $50-$500/month and force you into workflows designed for residential properties. You pay for features you do not need and lack the ones you do.
Occupancy Tracking Is Guesswork
Without a centralized system, you cannot quickly see which units are vacant, which leases are expiring, or what your occupancy rate actually is across your portfolio.
Payment Gateway Fees Add Up
Commercial rents are high. A 2.9% transaction fee on a $10,000/month retail lease costs $3,480 per year per tenant. That is money that should stay in your pocket.
Built for Commercial Complexity.
iRentfy handles the demands of commercial property management without the enterprise price tag or the residential-only limitations.
Multi-Year Lease Tracking
Track commercial leases of any duration with custom start and end dates. Set rent amounts, record escalations, and store lease documents in the secure digital vault. Automated alerts notify you 30 days before expiry.
- Custom lease terms from months to decades
- Track base rent, CAM charges, and pass-throughs as separate payments
- Store lease agreements, addendums, and supporting documents
- Automated expiry alerts via email and in-app notifications
High-Value Rent Collection with Low Fees
Commercial rents are high, making high card processing fees prohibitive. iRentfy offers hands-free **Auto Pay** recurring bank debits (ACH in the US, SEPA in Europe, BACS in the UK) as a secure, extremely low-cost online alternative. Plus, our Manual Payment Collection is always 100% free with zero platform fees for wire transfers, checks, or cash.
- Low-cost Direct Bank Debits via ACH, SEPA, and BACS
- Hands-free off-session Auto Pay for commercial tenants
- Manual wire transfer tracking with zero platform fees
- Online Credit & Debit Cards, Apple/Google Pay with 0% markup
- Private secure tokenization via standard Stripe integration
Vendor & Contractor Management
Maintain a directory of your trusted commercial vendors — HVAC specialists, electricians, janitorial services, and more. Assign maintenance tickets directly and email request details with one click.
- Vendor contact profiles with specialties and contact info
- Direct ticket assignment to preferred vendors
- Email vendors with full ticket details and photos
- Track vendor performance and response times
Occupancy & Financial Reporting
Get a clear picture of your portfolio's health. Monthly occupancy reports show total units, rented count, vacancy rate, and revenue at a glance. No more manual spreadsheet compilation.
- Automated monthly occupancy reports via email
- Track occupancy rate across all properties
- View revenue in your preferred currency with exchange rate conversion
- Archive and restore historical data for audits
Maintenance Ticketing for Commercial Spaces
Commercial tenants submit maintenance requests with photos through their portal. You triage, assign to vendors, and track resolution — all in one organized system. No more lost emails or phone calls.
- Tenants submit tickets with photos from their portal
- Priority levels for urgent vs. routine maintenance
- Private maintenance journal for recurring property tasks
- Automated follow-up alerts for unresolved tickets
Multi-Property, Multi-Unit Organization
Manage shopping centers, office parks, and mixed-use developments with ease. Organize units by property, track occupancy status, and switch between grid and list views for quick portfolio scanning.
- Up to 500 units on the Enterprise plan
- Organize units by property with custom naming
- Grid and list views for different management styles
- Archive vacant or decommissioned units without losing data
Built for Every Type of Commercial Owner
Office Building Owners
Multi-tenant office buildings with 3-10 year leases. Need lease tracking, CAM charge management, and vendor coordination.
Professional plan — up to 50 units at $19.99/monthRetail Property Managers
Shopping centers, strip malls, and standalone retail spaces. Need occupancy tracking and tenant communication tools.
Enterprise plan — up to 500 units at $49.99/monthMixed-Use Developers
Buildings with retail on the ground floor and offices or residential above. Need flexible unit types and multi-currency support.
Any plan — mix residential and commercial units freelyInternational Commercial Owners
Commercial properties across multiple countries. Need multi-language tenant portals and cross-currency financial tracking.
12 languages supported — built for global portfoliosiRentfy vs. Commercial Property Software
| Feature | Buildium / AppFolio | iRentfy |
|---|---|---|
| Monthly Cost | $50 - $500+ | $0 - $49.99 |
| Platform Fees | 2.9% + $0.30 per payment | $0 platform fees — manual collection is free |
| Multi-Year Lease Tracking | Yes (complex setup) | Yes (simple setup) |
| Vendor Management | Yes | Yes with email integration |
| Multi-Currency | USD only | Any currency |
| Occupancy Reports | Yes (manual) | Automated monthly |
| Setup Time | Days to weeks | Under 5 minutes |
Frequently Asked Questions
Everything you need to know about using iRentfy for commercial property management.
Can iRentfy handle multi-year commercial leases?
Yes. iRentfy tracks leases of any duration — from month-to-month to 10+ year commercial agreements. You can set custom start and end dates, track rent escalations, and receive automated alerts before lease expiry.
Does iRentfy support NNN (triple net) lease structures?
iRentfy allows you to define custom payment schedules and track multiple payment types per lease. You can record base rent, CAM charges, property tax pass-throughs, and insurance reimbursements as separate line items within a single lease.
Can I manage vendors and contractors for commercial properties?
Yes. The vendor management feature lets you maintain a directory of trusted contractors — plumbers, electricians, HVAC specialists, and more. You can assign maintenance tickets directly to vendors and email them request details with one click.
How does iRentfy handle commercial tenant communication?
Commercial tenants get their own portal with password-free access code login. They can view their lease details, payment history, and submit maintenance requests with photos. The portal supports 12+ languages for international commercial tenants.
Is iRentfy suitable for shopping centers and multi-tenant buildings?
Absolutely. The Professional plan supports up to 50 units and the Enterprise plan supports up to 500 units. You can organize units by property, track occupancy rates, and manage multiple tenants within a single building.
Ready to Manage Your Commercial Portfolio the Smart Way?
Join commercial property owners who switched from expensive, complex software to iRentfy.
No credit card required. Setup in under 5 minutes.